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Free Ontario rental application form

Use this free Ontario rental application PDF form to collect applicant details, rental history, employment information and references. When you’re ready to verify an applicant, SingleKey can help you run tenant screening and collect consent digitally.

  • Free PDF application template
  • Used before tenant screening
  • For landlords, property managers & leasing teams
Download Ontario rental application
Start tenant screening

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BC rental application page 1 BC rental application page 2

This template includes:

  • Applicant contact details
  • Rental history
  • Employment/income info
  • References
  • Screening consent
  • Signature & date

Looking for a different province?

Choose the rental application form that matches where your rental property is located.

BC rental application form

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Canada rental application form

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Other province resources

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Use this rental aplication form to

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Collect applicant
details

home_work

Request rental
history

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Document screening
consent

payments

Collect income
details

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Keep applications
consistent

Ontario rental application vs. Ontario standard lease

An Ontario rental application is used to collect and review applicant information before you choose a tenant, while an Ontario lease is signed afterward to set the terms of the tenancy.

Ontario rental application

Completed by the applicant so you can review their details before deciding who rents the unit.

  • Completed by the prospective tenant
  • Includes personal, rental, employment and reference details
  • Helps you compare applicants before offering the unit
  • Not a legal agreement

VS

Ontario lease agreement

Signed once you’ve chosen a tenant to set out the rent, terms and responsibilities for the tenancy.

  • Signed by landlord and tenant
  • Sets rent, term, rules and responsibilities
  • Uses the Ontario standard lease form
  • Binding under the Residential Tenancies Act

What's included in the form?

Each section of the form collects a different part of the applicant’s background, from contact details to rental history, employment and references.

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Applicant information

Name, phone number, email and current address.

home_work

Rental history

Current and previous rental details and addresses.

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Employment/income verification

Employment status, employer and income details.

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References

Landlord, personal or professional references.

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Screening consent

Permission to verify applicant information.

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Signature & date

Applicant confirmations and date.

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Collected the application already? Start tenant screening→

What comes before and after a rental application?

The rental application helps you collect applicant details, but it’s only one step in the rental process. Here’s what can happen before and after the application.

Pre-screening

Ask early qualifying questions before sending a full rental application.

Rental application

Download the rental application form and collect key applicant details.

Tenant screening

Verify credit, income, identity and background details before approving.

Lease creation

Create and sign the lease online after you’ve reviewed and approved your rental applicant.

Don't stop at the application

Before you approve an applicant, screen their credit, income, identity and background details with SingleKey. When they're approved, create and sign the lease online.

Ontario rental application form FAQs

An Ontario rental application form helps landlords collect information from someone who wants to rent their property. It typically covers contact details, rental history, employment and income information, references and consent for tenant screening.

No, there’s no legal requirement to use one, but most Ontario landlords do. It’s a practical first step that helps you gather the information you need before deciding whether to move ahead with screening and approval.

A good application collects everything you need to review a prospective tenant: contact details, current and past rental history, employment and income information, references, who will be living in the unit and written consent for screening or credit checks.

Once an applicant is approved, landlords can create and sign the lease online with eLease where available. Learn more about the difference between prescreening and rental applications.

Ontario’s Human Rights Code prevents landlords from asking about things like ethnicity, religion, citizenship status, marital status, whether the applicant has children, or whether they receive social assistance. Stick to questions that relate to the tenancy itself, like income, rental history and references.

OREA Form 410 is an Ontario rental application form used to collect applicant information before tenant screening. SingleKey’s free Ontario rental application form serves the same purpose and includes rental history, income details, references and screening consent.

Yes, as long as the applicant has given consent. Many landlords use the application to collect the essentials first, then run a tenant screening report to verify credit, income, identity and background before making a decision.

With SingleKey’s Tenant Report, landlords can choose an Equifax, TransUnion or Dual Credit Report and review credit information alongside income and employment details, references, public records, document checks and ID verification. This gives landlords a fuller view of the applicant before making a rental decision.

Yes. Just keep in mind that income works best as one factor among several, reviewed alongside rental history, references and credit. SingleKey’s Tenant Report includes income and employment verification as part of a full tenant screening.

Ontario rental applicants are not required to provide their Social Insurance Number, and landlords shouldn’t make it a condition of applying. Credit checks can be run without a SIN using the applicant’s name, date of birth and address history.

Every adult who will be signing the lease should complete an application, since each one may be screened individually. Occupants who won’t be on the lease, like minor children, only need to be listed in the occupant section.